Updated May 24th, 2019
Production/Artist Coordinator
Summary
The Production Coordinator reports directly to the Production Manager. Their primary responsibility is to communicate with the Account Executives to ensure that all presentations are completed accurately & delivered to the client in a timely manner. The production dept. produces and coordinates all presentations to clients, both digital & printed, creates templates for the art directors, prepares final, print ready artwork (mechanicals), and maintains records of all work produced by the print department.
Essential Functions & Responsibilities
- Client-specific formatting of multi-page presentations
- Fielding client requests for format specific files (ie, logo as eps, jpeg, psd, etc.)
- Uploading, downloading, organization and tracking of assets to and from File Transfer Protocol sites
- Composing clear, concise and grammatically correct emails to clients and AE’s
Qualifications & Skills
- Basic to mid-level knowledge of In Design, Photoshop, & Illustrator is required
- Exceptional oral and written communication skills
- Outstanding attention to detail
- Ability to retain information
- Strong organizational skills
- Ability to work under pressure with short deadlines, follow guidelines and direction and handle multiple projects simultaneously
- Ability to maintain a positive attitude under pressure is essential
- Ability to prioritize and adjust priorities as necessary to ensure the on-time delivery of materials
- Ability to work in a fast-paced, deadline-oriented environment with minimal supervision
- Work extremely well in a team environment
- Working knowledge of file formats
- Entertainment industry experience is preferred for this position
DUTIES AND TASKS ARE SUBJECT TO CHANGE. SOMETIMES ADDITIONAL DUTIES AND RESPONSIBILITIES ARE ASSIGNED TO ASSIST WITH OTHER DEPARTMENTS. WE ASK YOU TO BE FLEXIBLE WITH THE DUTIES ON THIS LIST.
Applications can be sent to
careers@ignitioncreative.com.
Account Coordinator for Print
Summary
The Account Coordinator will successfully build and manage strong, lasting relationships with client accounts and deliver services in a profitable manner. Candidates demonstrate either agency or client side experience, and knowledge of the entertainment industry from the print side. Day-to-day responsibilities will include collaborating with colleagues on accounts, managing and growing existing client relationships and developing new business. 2-3 years related agency or client side experience is preferred. Position requires periodic travel as well as the ability to work evenings, weekends and holidays if necessary.
Essential Functions & Responsibilities
- Manages the traffic for all deadlines, Art Director team assignments, and coordinates Account Executive needs/projects
- Anticipates client’s needs and will proactively assess and manage risk during the project’s life-cycle
- Responsible for delivering print marketing services to each client in a timely manner and within the scope of the agreement; including all relevant SOWs, schedules, POR’s and billing
- Works closely with Designers, Art/Creative Directors and other divisions of the department, as well as other departments within the agency, to ensure that direction provided is clear and sufficient in order to produce the desired deliverables for each client
- Supports the rest of the team when client communication is needed
- Attends off-site meetings to represent the department and the project team
- Engages in weekly Account Executive meetings to cover billing and new business planning and projections, Daily Production check-ins, and the weekly Account Team meeting
- Participates to solve client needs strategically-which includes participation in ideation and brainstorm where needed
- Collects the hours estimates from development and creative for pricing purposes
- Creates the daily schedule for Art Directors
- Leads the Art Director and Brain Trust status meetings daily
Qualifications & Skills
- Minimum 2 years of experience – preferably in the entertainment advertising niche
- Proven track record and desire to handle multiple projects with innumerable client changes, while maintaining a calm demeanor
- Ability to wrangle Designers, Art Directors and clients to meet deadlines
- Possesses natural ability to engage clients both personally and professionally
- Capacity to handle a wide variety of tasks and assignments in a dynamic, fast-paced work environment
- Demonstrate intellectual curiosity and the desire to introduce clients to potential new strategies and solutions that will positively impact their business
- Exhibit excellent communication skills, both orally and in written form
- Effectively presents information in both one-on-one and group situations to clients and other employees of the agency
- Flexibility, responsiveness and the capability to ''think on their feet''
- Must be proficient in MS Office and Google Docs, Google Sheets & Google Slides
- General familiarity with Photoshop, Illustrator and InDesign process is a plus.
DUTIES AND TASKS ARE SUBJECT TO CHANGE. SOMETIMES ADDITIONAL DUTIES AND RESPONSIBILITIES ARE ASSIGNED TO ASSIST WITH OTHER DEPARTMENTS. WE ASK YOU TO BE FLEXIBLE WITH THE DUTIES ON THIS LIST.
Applications can be sent to
careers@ignitioncreative.com.
